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Offsite Vault Services: Privacy

Media tapes stored all stacked on one another with a blue glow
The increasing occurrence of identity theft in recent years and evolving legislation at both the federal and state levels have dramatically increased the financial and reputational risk associated with loss or breach of data. In order to protect its clients from such risks associated with offsite vaulting, Vanguard Archives employs strict operational controls and employment practices designed to eliminate the possibility of data loss or breach.

Vanguard’s offsite vault service operations are governed by thoroughly documented and strictly enforced policies and procedures, ensuring the consistent handling and safekeeping of data in Vanguard’s custody.

Data tapes entrusted to Vanguard are barcode scanned at every stage of handling, resulting in uninterrupted chain of custody control. Vanguard’s employees are trained and tested on standard operating procedures, and activities are audited on a regular basis to ensure compliance.

All Vanguard employees involved in tape rotation services undergo annual privacy training and testing designed to ensure understanding of legal and regulatory requirements related to privacy. Employees also reaffirm their commitment to Vanguard’s privacy policy and its confidentiality agreement on an annual basis.

In an increasingly strict and rapidly changing environment related to privacy, Vanguard’s clients enjoy peace of mind knowing that their data is in good hands.

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