Vanguard Archives provides document scanning services to companies and organizations in the greater Chicago area. We also assist companies in setting up their own document management systems to manage digitized documents.
We start off by visiting your facilities, reviewing your documents, and understanding what you want to be able to do with your documents once they are digitized. In some instances, we will take documents with us in order to run a demo scan and get a better indication of labor requirements.
Based on the information gathered, we will provide you with a quote for your job. Typically this will be broken down into component costs such as labor for document preparation, per-image scanning costs, indexing costs, etc. However, we can also provide comprehensive per-image pricing if desired.
In helping our customers select document management systems or enterprise content management (ECM) systems, we undertake a due diligence process to determine your objectives. This starts with an onsite visit to your offices to interview those involved.
Typically, after understanding your needs, we will return to provide a demonstration of the product or products that we believe will best meet your needs.
Should there be a good fit, we will provide a quotation detailing all costs involved for the project implementation.