Offsite Document Storage Privacy

The increasing occurrence of identity theft in recent years and evolving legislation at both the federal and state levels have dramatically increased the financial and reputational risk associated with loss or breach of data. In order to protect its clients from such risks, Vanguard Archives employs strict operational controls in its offsite document storage operations - designed to eliminate the possibility of data loss or breach.

Vanguard's offsite document storage operations are governed by thoroughly documented and strictly enforced policies and procedures, ensuring the consistent handling and safekeeping of documents in Vanguard's custody. Documents entrusted to Vanguard are barcode scanned at every stage of handling, resulting in uninterrupted chain of custody control. Vanguard's employees are trained and tested on standard operating procedures, and activities are audited on a regular basis to ensure compliance.

All Vanguard employees undergo annual privacy training and testing designed to ensure understanding of legal and regulatory requirements related to privacy and offsite document storage. Employees are also required to reaffirm in writing their commitment to Vanguard's privacy policy and its confidentiality agreement on an annual basis.

In an increasingly strict and rapidly changing environment related to privacy, Vanguard's clients enjoy peace of mind knowing that their documents are in good hands.