Are there alternatives to using an offsite records storage company?

Many companies first consider storing documents offsite when they begin to run out of space in their own offices.

Outsourcing storage to a company that specializes in records management is one solution to this problem. Other solutions include renting more office space, establishing company-owned warehouse space, and renting self-storage units.

Because outsourcing allows companies to share resources with other companies having similar needs, it usually results in lower costs than the alternatives while at the same time providing access to resources and expertise that would be difficult for individual companies to develop on their own.

Lower costs

Document storage vendors consolidate their customers' buying power to obtain attractive rates on large volumes of storage space outside of expensive downtown areas. Those spaces are then custom engineered to maximize storage density and minimize per-box storage costs.

Further, whereas companies storing their own records often must rent extra space to allow for growth, outsourcing allows them to pay only for the space they actually use.

Convenience

Outsourcing allows companies to take advantage of their vendors' online inventory management systems to organize and keep track of their documents, and to order document services like deliveries and pickups from the convenience of their desks.

And using a specialized document management company provides peace of mind that the latest technologies and techniques are being applied to protect documents from physical damage and unauthorized access.