How much should I expect to spend on scanning services if I outsource?
Turning paper documents into digital format is a labor-intensive process.
Running documents through a scanner is often just the tip of the iceberg; document preparation and indexing/data entry can add significantly to the amount of labor required to complete a scanning project.
As a result, document scanning services can be costly, and prices can vary widely typically from 5 cents to 15 cents per image.
The main factors determining how much it will cost to scan your documents include:
- The volume of documents being scanned
- The dimensions of the documents - for example, oversized documents will be more expensive to scan as special equipment is required and the scanning process takes longer
- How much preparation work is required before documents can be scanned (for example staple removal, removal of documents from binders)
- How much preparation work is required after documents are scanned (for example re-stapling)
- The number of pages per document, as well as the number of index/search fields per document
- Whether or not you want your documents to be free-text searchable which will require Optical Character Recognition (OCR)
- Whether the documents are to be scanned in black & white or color
- Your required scanning resolution
- How soon you need your project done